Good morning, Renee.

Friday, June 19, 2026 · Ruby Compound, Palo AltoI95 · Stein-Chu Family Office
Wine cellar humidity sensor offline, 17P
Flagged by facilities monitoring at 6:40 AM. No staff member assigned yet.
34
Staff on site today
9
Open department tasks
7
Departments active
2
Recaps pending to Notion
8:00 AM summary · June 19
Next digest at 6:00 PM
Now
1 facilities item needs an assignment
Wine cellar sensor, 17P
9:00
Tutoring block begins for Vivienne & Clara
15P, Education team
Today
2 daily task lists awaiting recap to Notion
Housekeeping, Grounds, due by evening
7:00 PM
Family dinner, 8 guests
17P formal dining · Culinary team

Who's working today

All departments · Friday, June 19

Today at Ruby

June 19
6:30 AM
Grounds walk & pool service
Cabana, patio, pool deck
Grounds
7:00 AM
Breakfast service, 14E
Stein-Chu family · Culinary team
Culinary
9:00 AM
Tutoring block: Vivienne & Clara
15P, education space
Education
9:30 AM
MMA conditioning session
16E basement · Performance coach
Fitness
11:00 AM
Turnover service, 14E
Daily housekeeping list, items 1–9
Housekeeping
1:00 PM
Pilates session, Pamela Chu
19P studio
Wellness
2:00 PM
Vendor walkthrough: sauna maintenance
19P · coordinated by office
Office
7:00 PM
Family dinner, 8 guests
17P formal dining
Culinary
Facilities 20 min ago
Wine cellar humidity sensor offline, 17P
Flagged by facilities monitoring at 6:40 AM. No staff member assigned yet.
Facilities monitoring · 17P
Principal flag 1 hr ago
Side gate code stopped working
Pamela Chu flagged this through the principal app this morning, marked routine
Pamela Chu · STC02
Staff request 2 hr ago
Schedule swap request: Noah Kim
Requesting Thursday instead of Wednesday this week, housekeeping coverage
Noah Kim · Housekeeping
Vendor & deliveries 3 hr ago
Wine delivery confirmation needed: Thursday
Vendor needs gate access confirmed before Thursday's delivery window
Routed by office · 19P
Facilities In Progress Yesterday
Pool heater servicing scheduled
Annual service booked for next week, assigned to Hector Diaz
Hector Diaz · Facilities
Principal flag Resolved Yesterday
Compliment for the culinary team
Mike Stein wanted to pass along thanks for the family dinner Tuesday
Mike Stein · STC01
Vendor & deliveries Resolved Mon
Landscaping contract renewal: signed
Annual grounds contract renewed through next June
Routed by office
Facilities Urgent

Wine cellar humidity sensor offline, 17P

Facilities monitoring · automated alert
Received today at 6:40 AM · 17P

The wine cellar's humidity sensor stopped reporting at 6:40 AM. No immediate temperature risk, but the system can't confirm conditions until the sensor is replaced or reset. No staff member has been assigned to look at it yet.

Department sync

7 active · Ruby compound

Culinary

17P · kitchen, dining, theater
6on shift
2open tasks

Housekeeping

Compound-wide · based at 12E
8on shift
3open tasks

Facilities & grounds

Patio, cabana, pool, landscaping
5on shift
1open task

Wellness

19P · spa, pilates, recovery
3on shift
0open tasks

Education

15P · tutors for Vivienne, Clara, Maeve
2on shift
0open tasks

Fitness & performance

16E basement · gym + MMA space
2on shift
1open task

Office & administration

16E main floor · Jordan Pierce, Dana Lim
8on shift
2open tasks

Team schedule

This week · Ruby compound

Department heads build and maintain their own team's schedule. As director, you see every department's schedule here in one place. This view is read-only. Scheduling itself happens in the schedule creator, opened by each department head.

Create schedule

June 2026

Culinary Housekeeping Grounds Wellness Education Fitness Office & vendors
Sun
Mon
Tue
Wed
Thu
Fri
Sat

Document repository

Source: Notion

Originals stay in Notion and are never edited here. Only Jordan Pierce and Renee Okafor can edit a template at the source. Each morning, Tidemere generates that day's task list from the current version. At day's end, a recap of what was completed is sent back to Notion. The template itself never changes.

Housekeeping: Daily Checklist (14E + 12E)

Notion
Last edited by Jordan Pierce, June 12 · read-only here

Culinary: Kitchen Closing Procedure (17P)

Notion
Last edited by Jordan Pierce, June 9 · read-only here

Grounds: Pool & Cabana Maintenance

Notion
Last edited by Renee Okafor, June 3 · read-only here

Wellness: Spa Turnover Checklist (19P)

Notion
Last edited by Jordan Pierce, May 28 · read-only here

Education: Daily Schedule Template (15P)

Notion
Last edited by Dana Lim, June 15 · read-only here

Fitness: Gym & MMA Space Reset (16E)

Notion
Last edited by Renee Okafor, June 1 · read-only here

Housekeeping: Daily Checklist (14E + 12E)

Recap sent
From Notion template · assigned to Housekeeping
Primary suite turnover, 14E
Children's wing tidy, 14E
Staff house common areas, 12E
3 of 3 complete

Culinary: Kitchen Closing Procedure (17P)

Recap pending
From Notion template · assigned to Culinary
Walk-in inventory logged
Line equipment sanitized
Tomorrow's prep list posted
2 of 3 complete

Education: Daily Schedule Template (15P)

Recap pending
From Notion template · assigned to Education
Morning tutoring block, Vivienne & Clara
Afternoon activity block, Maeve
1 of 2 complete

Financial dashboard

Compound operating costs · May

Monthly operating spend by department

Culinary
Housekeeping
Grounds
Wellness
Education
Fitness
Office

Reports are uploaded by the I95 accounting team through the standard workflow. Tidemere renders them as charts for the director and principal. It does not hold funds, process transactions, or act as a financial intermediary of any kind.

Connections

Notion
Document repository source · templates read-only, daily recap returned
Connected
Google Workspace
Email, shared calendars, shared documents
Connected
Microsoft 365
Outlook, SharePoint, used by I95 home office
Connected

People & access

Ruby compound
MS
Mike Stein
Principal · Chairman, Beta Inc. / I95
Principal
PC
Pamela Chu
Principal · Managing Partner, Horizon Capital
Principal
JP
Jordan Pierce
Chief of Staff to Mike Stein
Director
RO
Renee Okafor
Estate Director, Ruby
Director
DL
Dana Lim
Executive Assistant to Pamela Chu
Department head